Once Collums Xero integration is connected to your Xero account:
Every invoice created in Collums is sent to Xero after 5 mins.
Invoices are sent with a status of "Awaiting approval"
Client names are not sent to Xero, invoices will contain the Client ID in the reference field.
The invoice item name appears in the Xero Description field.
All invoice items are posted to account "200 - Sales" with their associated tax code EXCEPT:
Deposits and gift voucher sales are posted to account "899 - Deposits/GV" with No VAT.
When the invoice is approved, the value of deposits and GVs can be found in the 899 account in Accounting > Account Transactions.
If a deposit or gift voucher has been used to pay the invoice, this information will appear in the description of the last invoice line.
No payments are posted to Xero
Zero priced items
Although Collums sends the correct tax code for each item to Xero, when there are items with a £0.00 price, Xero overrides the tax code. See the advice from Xero:
"When you send an item with value 0.00, Xero will strip out the account code and tax rate as these are redundant for a 0.00 value as no value is posted to the account.
When you open the draft invoice in classic invoicing, defaults for the contact are suggested.
Please note, the tax rate and account code are removed for 0.00 value lines as soon as the invoice is approved. For 0.00 value lines you may as well just send the item code and description and nothing else."
Further information from Xero:
"For most transaction types, Xero applies your tax rate settings using the following order of priority:
The default tax rate for the contact used in the transaction
The default tax rate for the inventory item used in the transaction line (if an inventory item is being used)
The default tax rate for the account code used in the transaction line
For quotes and purchase orders only, the inventory item tax rate is used in preference to the contact tax rate."